Navigating Japan’s professional landscape requires an understanding of business etiquette at every stage of the job application process—including what happens after an interview. Post-interview etiquette can influence a hiring decision, demonstrating your professionalism and cultural awareness.
Here’s a comprehensive guide on what job seekers should do after an interview in Japan to leave a positive impression and increase their chances of securing the job.
1. Send a Thoughtful Thank-You Email
A follow-up email is an essential part of post-interview etiquette in Japan. This simple gesture shows appreciation for the opportunity and reinforces your interest in the position.
Key Points for Your Thank-You Email:
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Send it within 24 hours after the interview.
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Express gratitude for the opportunity and the time the interviewer spent with you.
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Reiterate your interest in the position and highlight key points from the discussion.
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Keep it professional and concise (3–5 sentences is ideal).
💡 Example:
Subject: Thank You for the Interview Opportunity
Dear [Interviewer’s Name],
Thank you for taking the time to meet with me today. I truly appreciate the opportunity to learn more about [Company Name] and the [Job Title] position. I was especially interested in our discussion about [specific topic discussed], and I am excited about the possibility of contributing to your team.
Please let me know if there is anything else I can provide to assist in the hiring process. I look forward to your feedback.
Best regards, [Your Name]
2. Reflect on Your Interview Performance
After the interview, take a moment to evaluate your performance:
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What questions did you answer well?
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Were there any challenging moments that could have been handled better?
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Did you clearly communicate your strengths and experience?
Self-reflection helps you prepare for future interviews and refine your responses.
3. Be Patient but Follow Up Professionally
Japan’s hiring process can sometimes take weeks due to internal decision-making, multiple interview rounds, and company protocols. If you don’t hear back within the timeframe given during the interview, consider sending a polite follow-up email.
When to Follow Up:
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If a decision timeline was mentioned, wait at least a few days after the stated period before following up.
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If no timeline was given, a polite follow-up 7–10 days after the interview is appropriate.
💡 Example Follow-Up Email:
Subject: Follow-Up on Interview for [Job Title] Position
Dear [Interviewer’s Name],
I hope this email finds you well. I wanted to follow up regarding my recent interview for the [Job Title] position at [Company Name]. I remain very interested in the role and was wondering if there are any updates regarding the hiring process.
Please let me know if there is any additional information I can provide. I appreciate your time and look forward to your response.
Best regards, [Your Name]
4. Connect with the Interviewer on LinkedIn
If appropriate, sending a LinkedIn connection request can help maintain a professional relationship. Keep your message brief and professional, mentioning that you appreciated the interview opportunity.
5. Stay Engaged in Your Job Search
While waiting for a response, continue exploring other opportunities. Japan’s job market is competitive, and having multiple options ensures you’re not relying on just one opportunity.
How Ascent Global Partners Can Help
Navigating Japan’s job market requires expertise and strategic preparation. Ascent Global Partners Specializes in executive search and recruitment, connecting professionals with top companies across industries. We provide resume optimization, interview coaching, and job search strategies tailored to the Japanese market.
For more career support, visit Ascent Global Partners to explore how we can help you secure your next role.
Final Thoughts
Post-interview etiquette in Japan is just as important as the interview itself. Sending a thank-you email, following up professionally, and demonstrating patience and professionalism can set you apart from other candidates. By following these best practices, you enhance your chances of making a strong impression and ultimately securing the job.
Stay proactive and continue refining your approach to job applications and interviews to maximize your career opportunities in Japan.
Check out our website – ascentgp.com for tons of useful tips on career advice, resume tips, interview follow-ups, and a wide range of other topics. Plus, we’ve got articles and podcasts on career, leadership, and recruitment advice: ascentgp.com/blog.
